Academic Policies
Grading System
Any student receiving an incomplete grade will be given up to six weeks to complete the assignment. Any student receiving a “D-” or below is responsible for arranging with the instructor a plan for improving his/her grade. Student performance will be evaluated by examination, attendance, classroom participation, special projects, seminars, research works, etc.
| Grade | Explanation | Grade Point | Progress Point |
| A | Excellent | 4 | 4 |
| B | Good | 3 | 3 |
| C | Satisfactory | 2 | 2 |
| D | Poor | 1 | 1 |
| F | Failing | 0 | 0 |
| CR | Credit |
| NC | No Credit |
| W | Withdrawal |
The instructor may use Plus (+) or Minus (-), and such notations result in calculating the final GPA as following:
GPA Point Rate
| A = 4.00 | A- = 3.75 | |
| B+ = 3.50 | B = 3.00 | B- = 2.75 |
| C+ = 2.50 | C = 2.00 | C- = 1.75 |
| D+ = 1.50 | D = 1.00 | D- = 0.75 |
| F (Failed Course) = 0 Points | ||
Administrative Grading Symbols
| Symbols | Explanation |
| SP | Satisfactory Progress |
| I | Incomplete |
| RD | Report Delayed |
| W | Withdrawal |
| AU | Audit |
Grade Report
At the end of each course, notification of the student’s academic standing and report of grades achieved while in attendance are mailed or given to each student. Grades are normally mailed within one week following the last day of the term. If there are any unpaid charges or other penalties on record against a student, request for transcripts and class grades will be withheld unless arrangements to the contrary have been made in advance with the administration.
Grades submitted by instructors after completion of courses are considered final. Any petition for grade changes due to special circumstances must come from instructors and will be considered on a case-by-case basis by the administration.
Incomplete Grade (I)
An incomplete must be converted to a passing grade in the next term or it will be converted to a failure (F) and counted as 0 units in terms of satisfactory academic progress.
Audit Courses
Students who wish to audit a class may do so if he/she has previously taken and passed a course at CWC. Audit and other non-credit courses are not included in fulfilling the requirements for SP.
Examination Procedures
Requirements for midterms and other examinations during the term (written and oral), term papers, reports, projects and other student activities are assigned by each instructor. Make-up examinations, re-tests, late submission of reports or other special arrangements are made only by the instructor, and only at the instructor’s option.
No instructor is required to offer make-ups, re-tests, or to accept late submissions of work. It is fully within the instructor’s authority to give a failing grade for any examination a student does not take on time, or for any report or other assignment a student fails to submit on time.
Failing an Examination
An instructor may recommend that a re-test be permitted. The instructor must indicate, in writing, on the Grade Report to the administration, that a re-test is recommended based on compelling evidence that the student failed the examination due to extenuating circumstances. The re-test, if approved by the administration, shall be scheduled in agreement with, and at the convenience of, the instructor. The Registrar will notify the student in writing of the decisions of the administration. The examination must be completed before the end of the fourth week of the next term.
In the interim, a grade of Incomplete (I) will be recorded for the course.
Leaves of Absences can be granted for up to 60 days. A Leave of Absence will only be granted when made in writing and submitted to administration. If a student fails to return after a Leave of Absence, he/she will be terminated from the program. Students on F-1 visas will be reported to the appropriate government agency for review of their visa status.
Failure to Attend An Examination
Without prior authorization by the administration or without an excuse approved by the instructor, failing to attend any examination shall result in a failing grade. No make-up examination can be authorized. The student must repeat the course, paying full tuition.
A student may be excused from taking an examination as scheduled by reason of childbirth, documented illness or injury, death in the immediate family, or other emergency situations acceptable to the administration. Students must apply for a make-up examination on an EXAMINATION REQUEST FORM.
The request must be endorsed by the instructor and approved by the administration. The student will usually be required to submit acceptable proof of inability to attend the examination.
Absences
All work missed due to absence or lateness must be made up to the satisfaction of the instructor in order to receive credit for the course. Absences are defined by a student who is not in attendance after 15 minutes of the class session’s beginning time period or who leaves early without permission of the instructor. Students who arrive to class up to 14 minutes late will be classified as tardy. Five (5) tardies will count as one absence.
Instructors may, at their own option, arrange for make-up examinations, in cases of excused absence (see section on make-up examinations for details). Instructors are not required to provide make-ups for examinations missed due to unexcused absence or lateness, and will normally assign a failing grade for that examination.
Generally, excessive absence is defined as absences in excess of 20% of scheduled classroom hours. Instructors will report excessive absences to the Registrar. The student may be required to explain his/her absences to the school administration.
If the excessive absences are classified as excused, the administration may recommend to the instructor that make-up work be arranged, or that the student be suspended from the class with no penalty grade assigned.
If the excessive absences are not classified as excused, the administration may:
- Place the student on probation, giving provisions for return to good standing;
- Suspend the student for the remainder of the class meeting with no penalty grade assigned. Any tuition refund due shall be that provided for in CWC’s refund policies. The date of notice of termination of study, as required for all tuition refunds, shall be the date of the Administration’s decision.
- Suspend the student for the remainder of the class meetings with a failing grade assigned.
Satisfactory Academic Progress
Each 250-clock hour program is scheduled to be completed in 13 weeks. This is based on the student attending class for 20 hours a week, 5 days a week for 4 hours each day. The student is allowed up to 18 ½ weeks to complete a 250-clock hour program which is 150% of the scheduled time to complete the class. The student must complete half of the class hours within 9 weeks. During this time period the student shall maintain a minimum grade average of 1.0 or D to maintain his/her academic standing and must attend 80% of all scheduled class sessions.
In order to maintain satisfactory academic progress, the student must also complete a standard test to measure English proficiency. This test will be administered at the halfway point to all students in all programs and at the completion point for all students in all programs.
Certificate of Completion
Upon completion of all academic requirements, attendance requirements and financial requirements within the maximum time period allowed, the student will be given a diploma with the course title and the hours completed in the program.
